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Evidence Guide: TLIA4051A - Carry out quarantine procedures

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIA4051A - Carry out quarantine procedures

What evidence can you provide to prove your understanding of each of the following citeria?

Confirm AQIS accreditation status for clearance

  1. Appropriate checks are made to assess if the business has a valid Compliance Agreement with AQIS for the relevant Co-Regulation Scheme
  2. Ensure information is conveyed to AQIS by answering a question on this matter as appropriate at the time of lodgement of the import declaration
Appropriate checks are made to assess if the business has a valid Compliance Agreement with AQIS for the relevant Co-Regulation Scheme

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure information is conveyed to AQIS by answering a question on this matter as appropriate at the time of lodgement of the import declaration

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess a packing declaration

  1. Packing declaration is checked to confirm whether or not it contains acceptable straw, timber and bark declarations in accordance with the relevant Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document
  2. Packing declaration is checked to confirm that all other critical information is present as detailed in the relevant Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document
  3. If the packing declaration is unacceptable or if required information is missing, it is declared to AQIS at the time of lodgement of the import declaration
Packing declaration is checked to confirm whether or not it contains acceptable straw, timber and bark declarations in accordance with the relevant Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Packing declaration is checked to confirm that all other critical information is present as detailed in the relevant Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

If the packing declaration is unacceptable or if required information is missing, it is declared to AQIS at the time of lodgement of the import declaration

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess a treatment certificate

  1. Treatment certificate is checked to confirm whether or not the treatment provider is acceptable to AQIS
  2. Treatment certificate is checked to confirm that all critical fields are present, correct and legible as detailed in the Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document
  3. Treatment certificate is checked to confirm that this treatment, dosage and duration is acceptable and in accordance with the requirements of the Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document
Treatment certificate is checked to confirm whether or not the treatment provider is acceptable to AQIS

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Treatment certificate is checked to confirm that all critical fields are present, correct and legible as detailed in the Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Treatment certificate is checked to confirm that this treatment, dosage and duration is acceptable and in accordance with the requirements of the Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Convert quantities detailed in treatment certificates

  1. Quantities of fumigants stated in a treatment certificate as being used to treat a given volume of material are checked against AQIS requirements
  2. Where necessary, required conversions are carried out to ensure that the quantity of fumigant and volume of material are at the correct dosage
Quantities of fumigants stated in a treatment certificate as being used to treat a given volume of material are checked against AQIS requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where necessary, required conversions are carried out to ensure that the quantity of fumigant and volume of material are at the correct dosage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check and confirm unpack destination for FCL/X consignments

  1. The unpack postcode for FCL consignments is determined as metropolitan, rural or semi-rural in accordance with the Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document
  2. If a FCL or FCX consignment is to be unpacked at a rural or semi-rural address as identified by the postcode and the AQIS Containerised Cargo Clearance Resources Document, it is declared to AQIS at the time of lodgement of the import declaration
The unpack postcode for FCL consignments is determined as metropolitan, rural or semi-rural in accordance with the Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

If a FCL or FCX consignment is to be unpacked at a rural or semi-rural address as identified by the postcode and the AQIS Containerised Cargo Clearance Resources Document, it is declared to AQIS at the time of lodgement of the import declaration

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm that all commodity documentation is valid and meets AQIS requirements

  1. Information contained in packing declarations and treatment certificate is verified as containing a linking consignment identifier or numerical link to the shipment in accordance with the Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document
Information contained in packing declarations and treatment certificate is verified as containing a linking consignment identifier or numerical link to the shipment in accordance with the Scheme's Processes and Outcomes Document and the Containerised Cargo Clearance Resources Document

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enter required Processing Types and Automatic Entry Processing (AEP) codes

  1. Determine the AQIS Processing Type and enter it into the AQIS Processing Type field in the Joint Entry Management Computer System (JEMS) in accordance with the Processes and Outcomes Document for each of the relevant Co-Regulation Schemes
  2. Determine the Quarantine Approved Premise where the activity is to take place in accordance with the Processes and Outcomes Document for EACH of the relevant Co-Regulation Schemes. The QAP Code is entered into the QAP Field on the Joint Entry Management Computer System (JEMS) in accordance with the Processes and Outcomes Document for each of the relevant Co-Regulation Schemes
Determine the AQIS Processing Type and enter it into the AQIS Processing Type field in the Joint Entry Management Computer System (JEMS) in accordance with the Processes and Outcomes Document for each of the relevant Co-Regulation Schemes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine the Quarantine Approved Premise where the activity is to take place in accordance with the Processes and Outcomes Document for EACH of the relevant Co-Regulation Schemes. The QAP Code is entered into the QAP Field on the Joint Entry Management Computer System (JEMS) in accordance with the Processes and Outcomes Document for each of the relevant Co-Regulation Schemes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure that all documentation and records are completed and correctly retained

  1. All principal documentation and records of cleared imports including all relevant shipping documents, packing declarations, bills of lading, etc. are maintained in accordance AQIS Co-Regulation Scheme requirements
  2. Clients are advised that AQIS may call up this documentation during any audit
All principal documentation and records of cleared imports including all relevant shipping documents, packing declarations, bills of lading, etc. are maintained in accordance AQIS Co-Regulation Scheme requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clients are advised that AQIS may call up this documentation during any audit

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of:

identifying and interpreting the quarantine Co-Regulation Schemes

confirming accreditation status for container clearance

assessing a packing declaration

assessing a treatment certificate

converting quantities detailed in treatment certificates

identifying that all relevent documentation is valid and meets all requirements

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and equipment, and

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through activities in an appropriately simulated environment at the registered training organisation, and/or

in an appropriate range of situations in the workplace

Required Skills and Knowledge

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Proficiency in the requirements of the AQIS Co-Regulation Schemes

Australian and international legislation, codes and regulations relevant to non-commodity quarantine freight clearance operations

Relevant OH&S and environmental protection procedures and guidelines

AQIS and workplace procedures and policies for non-commodity quarantine freight clearance operations

Focus of operation of work systems, equipment, management and site operating systems for non-commodity quarantine freight clearance operations

Typical problems that may occur during non-commodity quarantine freight clearance and appropriate action that can be taken to resolve the problems

Information on relevant aspects of non-commodity quarantine freight clearance practices

Sources of information on new developments in non-commodity quarantine freight clearance procedures

Techniques to learn the skills and knowledge required for new developments in non-commodity quarantine freight clearance procedures

Documentation and record requirements for non-commodity quarantine freight clearance operations

Required skills:

Negotiate, communicate and liaise effectively with clients and others

Read and interpret instructions, procedures and information relevant to non-commodity quarantine freight clearance procedures

Select and use relevant computer/communication/office equipment when carrying out non-commodity quarantine freight clearance operations

Complete documentation related to work activities

Work collaboratively as part of a freight clearance team

Plan and organise work activities when carrying out non-commodity quarantine freight clearance procedures

Identify, interpret and learn skills and knowledge required for relevant new developments in non-commodity quarantine freight clearance services

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Solve problems that may arise when carrying out non-commodity quarantine freight clearance operations

Modify activities depending on differing workplace contexts, risk situations and environments, including taking appropriate initiatives within allowable limits

Monitor work activities in terms of planned schedule

Work systematically with required attention to detail without injury to self or others, or damage to goods or equipment

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

An Accredited Person is a person who is:

accredited under the relevant AQIS Co-Regulation Scheme: who has successfully completed the AQIS approved training course fulfilled accreditation requirements. In order to perform tasks under the Co-Regulations Scheme, an Accredited Person must also operate in a business that is a signatory to an existing Compliance Agreement with AQIS

The AQIS Co-Regulation Schemes are:

a scheme developed to allow business entities to subscribe to a Compliance Agreement with AQIS, and for the business's Accredited Persons to assess commodity and non-commodity documentation on behalf of AQIS, in order to facilitate the quarantine clearance of freight

Information on relevant aspects of commodity and non-commodity freight clearance practices may include:

AQIS Containerised Cargo Document for each Co-Regulation Scheme

Processes and Outcomes Document for each Co-Regulation Scheme

commodity requirements and treatment

AQIS AEP system and related procedure statements and codes

the legislation and procedures relating to the non-commodity quarantine clearance of freight

ICON an AQIS online database

The term 'straw' may include:

straw

cereal

rice hulls

and other unprocessed plant materials

The term 'timber' may include:

crates

cases

dunnage

pallets

skids

any other timber used as a shipping aid

The term 'bark' is defined as:

the external natural layer covering trees and branches. This material is distinct and separable from processed timber

Quarantine non-commodity clearance documentation may include:

packing declarations

treatment certificates

shipping documents

bills of lading

commercial invoices

physio sanitary certificates

Unpacking destinations may include:

metropolitan destinations

fringe rural destinations

rural destinations

Depending on the organisation concerned, workplace procedures may be called:

standard operating procedures (SOPs)

company procedures

enterprise procedures

organisational procedures

established procedures

Communication in the work area may include:

phone

ICS direct or via proprietary software to ICS

AQIS Import Management System (AIMS)

electronic data interchange (EDI)

fax

email

internet

RF systems

oral, aural or signed communications

Consultative processes may involve:

other employees and supervisors

clients

AQIS officers

management and union representatives

Documentation and records may include:

the AQIS Containerised Cargo Clearance Document

Enterprise Compliance Agreement with AQIS

AQIS Operational Procedure Statements for the Automatic Entry Processing for FCL Scheme

packing declarations

treatment certificates

shipping documents

bills of lading

commercial invoices

physio sanitary certificates

goods identification numbers and codes, manifests, delivery notes, consignment notes, authorised weighbridge certificates, and special clearances

internal documentation used for non-commodity quarantine clearance activities

Australian and international regulations and codes of practice for non-commodity quarantine freight clearance operation

operations manuals, job specifications and induction documentation

manufacturers specifications for equipment

workplace procedures and policies

AQIS and client instructions

quality assurance procedures

emergency procedures

Applicable legislation and regulations may include:

Quarantine Act 1908 and Regulations

codes of practice of the Customs Brokers and Forwarders Council of Australia

export/import/quarantine/bond requirements

relevant state/territory OH&S and environmental protection legislation

workplace relations regulations

workers compensation regulations

equal opportunity legislation

equal employment opportunity and affirmative action legislation